Cape Girardeau County started accepting documents for electronic recording on June 5th 2012. These documents, more commonly known as eRecorded documents, must meet the same standards as any other document presented for recording.
Documents will need to be submitted through a secure processor, currently Cape Girardeau County has contracted with four companies for this process.
For more information on submitting documents contact:
Quick Tips for a successful submission
- Documents must be clear, reproduce a legible copy, and scanned in with a minimum of 300 dpi.
- All documents submitted should be in Black and White.
- Seals and signatures should be done in a dark ink.
- To avoid an additional $25.00 charge, documents should be scanned as 8 ½ X 11
- All documents must be typed, font size must be a minimum of 12 point times new roman or its equivalent not smaller than 1/8 inch.
- The Recorder of Deeds will make all determination as to the legibility and readability of a document.
- A 3 inch vertical margin on the first page is reserved for the recorder to use for recording certification.
- All margins on the first and subsequent pages must be a minimum of 3/4 inch.
- Information that is nonessential may fall outside the margins; however, the recorder will not be liable for this information
The first page of a recorded document is used for indexing the recording. If the first page does not meet the formatting standards then a cover page can be added to meet the formatting standards with the required information. The addition of a cover page will add to the page count of the document. Every document (except plats and surveys) must have the following information on the first page, below the 3” margin:
- Title of the document
- Date of the document
- All grantors’ names
- All grantees’ names
- Any statutory addresses
- Legal Description
- Reference book and pages if required
Grantors and grantees must be designated in order to be indexed. A Grantee’s mailing address must be stated. The address of the property shall not be accepted as a legal description. For documents that do not meet the formatting standards an additional charge of $25.00 will be added to the recording fee.